Six Tips to Help You Clean and Organize Your Photography Studio

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1. Photography Studio Organization - Use good old fashion hanging files.

Believe it or not, in this digital age, the classic green hanging folder is still a great organization tool. Using manila folders to organize your photography studio's bills, invoices, and receipts is a good start. It is a lost cause however, if you don't have an organized place to put them. The hanging folder is the perfect place to put them

Don't have a filing cabinet to put the hanging folders in? Not a problem. There are several options available at your local retail store. I prefer the clear Rubbermaid bins. They are about 8 inches wide. This means they are easily stored in closets or on a bookshelf. Since photography studio space is usually valuable real estate, these smaller file boxes might be the way to go.

2. Photography Studio Organization - File your files

A great way to keep your files organized is to keep a file of all your files. What do I mean by this? Keep a piece of paper in your photography studio with all of your file folders on with their names. If the folders have sub-folders, list those too.

This will let you see if you have folders that overlap so that you can condense your folders. For example, there is no point in having studio file and a studio equipment file.

You could have this list written on a piece of paper, but that would just be one more piece of paper to file. Try keeping this record in a word or excel document. That way you have one less piece of paper in your office and you can update it much easier when you add new folders and files.

3. Photography Studio Organization - Throw things away

For some reason most photography studio owners have a fear of throwing client paperwork and photos away. There are certain things that you just don't need to hang on to. If you are a digital photographer there is no reason to hold on to basic prints. Create a varity of back-ups and toss the prints. You can always re-print them. If you aren't a digital photographer and have a traditional photography studio, invest in a scanner. This way, if you must hold on to prints for color purposes, you can scan them and toss the print.

There are some things you need to hold onto though.

Tax items are one thing you should hold onto. You should save your tax returns forever. The rest of your tax reports and receipts should be saved for no longer than six years.

Throw away papers that you don't have an immediate need for, can get a copy of easy, or that don't have any tax or legal reason to hold on to.

If you feel like you need to hold on to all your photography studios paperwork, than try scanning it all onto a portable hard drive. Then you can throw all the papers away. It will take more time than growing through all the papers away, but at least the hard drive will take up less space in your office.

You can scan model's head shots for reference later. You can scan pose ideas from magazines so you don't have clipping all over your photography studio.

4. Photography Studio Organization - "Assorted" Folders

How many other, assorted, or misc files do you have in your photography studio? You know, the folder that you put everything in that you just don't know where else to put it. That isn't organization. Odds are you can just throw it away altogether. A good rule of thumb is, if you haven't needed it or touched it in a year then toss it.

5. Photography Studio Organization - Get rid of business cards

There are so many ways to organize all your business cards, model head shots, and contact information. There are plenty of ways to get rid of it altogether as well. A simple approach is to take the business card or headshot and tape it or staple it the file folder it is associated with. At least then it is filed away instead of in a pile on your desk or in a drawer.

There are lots of gadgets out there made for scanning in business cards to your computer. If you are a digital photography studio, you probably already have a scanner, put it to good use. If you don't have the money for one of these than just take some time to enter the contact information into your electronic address book. Outlook has a great address book or you could even use your email clients address book. Anything is better than having them just laying around waiting to get lost.

6. Photography Studio Organization - Use the computer

Try using your photography studio's computer as much as possible. Use it to make your to-do lists, create address books, file documents, and more. The more you keep or put into your computer the less you have in your photography studio.

As I mentioned before, there are plenty of gadgets out there that can help you scan your files into the computer. Take advantage of them!